While many fail to appreciate the significance of an Administrative Assistant, the truth is, it is such assistants that keep the company running. Right from organizing appointments and planning meetings to ensuring seamless flow of internal communications. They act as the first touch-point when it comes to external communication.
An Administrative Assistant’s resume needs to demonstrate the above-mentioned skills in a compelling manner. The organizational skills and hold over various aspects of communication are two things that will help bring an Administrative Assistant resume to the limelight. Riveting mention of the support that you, as an assistant have provided in your previous organizations will help tick the clock in your favor. You should not shy away from mentioning your proficiency with various software programs such as MS Office, Adobe Photoshop, WordPress, etc. Remember, for the post that you’re applying, the more versatility you show, the better chances you have of being recruited.
|Field of Work
||Median Annual Pay
|Executive Secretaries And Executive Administrative Assistants
|Secretaries And Administrative Assistants, Except Legal, Medical, And Executive
|Professional, Scientific, And Technical Services
|Educational Services – State, Local, And Private
|Religious, Grant Making, Civic, Professional, And Similar Organizations
|Healthcare And Social Assistance
Source – https://www.bls.gov/ooh/office-and-administrative-support/secretaries-and-administrative-assistants.htm#tab-5
Considering the above-mentioned figures, it is more than clear that the salary made by an Administrative Assistant is nothing less than commendable. As a matter of fact, it is above par than the average per capita income of a US national, thus making Administrative Assistant a more than a respectable designation.
So, what is it that you can do to ensure that your resume gets you through the first few rounds of recruitment at the next big firm? Well, that is exactly what we’re here to let you know. So, make sure that you go through each of the points mentioned below, as well as the Administrative Assistant Sample Resume to understand the nitty-gritty of writing an outstanding resume.
Common Skills :
While it is true for many professions, having more than just a few common skills is what makes an Administrative Accountant impressive. The reason behind it is simple. The more skills you have, the less training you need. This will ensure that you easily get acclimatize to the new company and start contributing swiftly.
Some of the skills that can help you catch the attention of your potential employer are –
- Proficiency with various software
- Ability to use different office equipment
- Time management skills
- Phone etiquettes
- Discretion with respect work related information
- Efficient record keeping
- Organisational skills
- Friendly and hospitable attitude
We would recommend to add your skills as bullet points on your resume as it makes them easier to skin through.
Career Objective :
This section is essentially your opening argument pertaining to the very reason that the recruiter must hire you. Not only does it describe your work experience by far, and your qualification, but it also shows what it is that you wish to achieve and what are you willing to contribute to the new organization.
While only 2-3 sentences in length, the career objective sets the tone for your resume by helping you make a compelling opening statement.
Professional Experience :
As a rule of thumb while writing a resume you should pen down your professional experience in reverse chronological order. You ought to ensure that you include details regarding –
- Positions held
- Organizations worked for (complete with name and location)
- Duration and Dates of Work
It is in this section that you will be able to back up your career objective in a solid way. While your objective will get the recruiter interested in your resume, your professional experience is what will help him/her seal the deal.
While penning down the experience with each firm, make sure to highlight a few of your achievements, especially those that have helped the organization profit.
A good example will be –
Established new organizational practices that helped the firm save over 30% of annual contracted labor expenses.
Make sure your achievements in previous workplaces are as varied as possible and help bring out different aspects of your capabilities as an administrative assistant.
Contact Details :
Under this section, it is advisable that you pen down all the details which the employer may need to get in touch with you, This section should include your –
- Contact Address (Temporary and Permanent, both)
- Telephone/Cell Phone Number
- Email Id
Educational Qualifications :
While writing a resume you should pen down your education in reverse chronological order. Here, you ought to include details regarding –
- Educational Institutes (complete with name and location)
- Duration and Dates of Courses
- Professional Qualifications (if any)
Here’s a sample to help you visualize how an Administrative Assistant Resume looks like –
Kelley A. Fleming
196 Woodside Circle Mobile, FL 36602
Administrative Assistant with 5 years 3 months of experience, preparing annual reports, company presentations, managing external and internal communication while maintaining complete discretion. A graduate in business studies, and expert in all applications of Microsoft Office as well as Adobe Photoshop. Looking forward to putting my knowledge to the best use and contributing to the efficient management of the organization.
Nancy Writing Services, Florida
Administrative Assistant September 2011 – Present
- Schedule and coordinate meetings and appointments for business development managers.
- Trained new recruits during expansion of company’s portfolio.
- Established new organizational practices that helped the firm save over 30% of annual contracted labor expenses.
- Maintain utmost discretion when dealing with various outsourced writers
- Manage expense reports for department team members
Front Ahead HR Solutions, Florida
Secretary June 2008 – August 2011
- Formulated emails, drafts and memos for candidates.
- Managed internal and external communication, especially that pertaining to calls and e-mails.
- Was responsible for purchase of office supply inventories and in-house budgeting.
- Managed appointments with prospective recruiters to facilitated business development managers.
- Recorded, transcribed and distributed candidate calls for faster processing.
University of South Florida
Bachelor in Business Administration, May 2008
- Expert in Microsoft Office, with a focus on Excel
- Web and tech-savvy, require little to no training
- Commendable organizational skills
We hope that you now have a fair idea of how a good Administrative Assistant Resume looks like.